Data Protection Officer (DPO) Service

Your trusted partner in privacy and data protection compliance.

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DPO as a Service

It is challenging to find a Data Protection Officer with the legal expertise, independence, and regulatory insight required by Article 37 of the GDPR. VeraSafe solves this challenge with a comprehensive, conflict-free, outsourced DPO solution. Our team of U.S. and EU-based privacy attorneys and IT security professionals provide your organization with immediate access to deep regulatory knowledge and hands-on compliance support. We serve as the appointed GDPR DPO for a wide range of organizations—from global software providers and life sciences companies to nonprofit research institutions and mid-sized enterprises.

Administered by Professionals

In-house team of U.S. and EU privacy attorneys, GDPR consultants, and cybersecurity advisors.

GDPR Compliance

A strategic, risk-based approach aligned with Articles 37–39 of the GDPR.

Personalized Solution

Fully customizable DPO program, tailored to fit your needs.

Included Services

As your appointed DPO, VeraSafe provides structured, impartial oversight of your GDPR compliance program and offers hands-on support for a range of key compliance activities, including:

Data Mapping and Record Keeping

VeraSafe can assist in compiling and maintaining a comprehensive inventory of personal data processing activities, as required under Article 30 of the GDPR. This record enables effective compliance monitoring, supports internal accountability, and ensures you are able to demonstrate your compliance to supervisory authorities.

Data Protection Impact Assessment (DPIA) Support

VeraSafe provides strategic guidance and support during the performance of Data Protection Impact Assessments (DPIAs). This includes assessing the need for a DPIA, advising on methodology, evaluating risk mitigation measures, and ensuring alignment with GDPR Article 35 requirements.

Legitimate Interests Analysis

Your DPO team will provide guidance on the lawful basis of “legitimate interests,” helping your organization assess and document the necessity and proportionality of processing activities. This includes balancing your interests with the rights and freedoms of data subjects in accordance with GDPR standards.

Privacy by Design Workshops

VeraSafe offers tailored workshops to operationalize the principles of privacy by design and privacy by default. These sessions foster a privacy-centric culture and equip your teams with the knowledge to integrate privacy safeguards into systems, processes, and product development from the outset.

Compliance Training for Staff

VeraSafe delivers practical training workshops to raise team members’ awareness of data protection obligations, internal procedures, and best practices. Training is tailored to your organization’s processing activities and aligned with GDPR Article 39(1)(b), which tasks the DPO with promoting compliance.

Regulatory Authority Liaison

As your appointed DPO, VeraSafe acts as a direct contact point for supervisory authorities. We facilitate regulatory engagement, manage communications, and support your organization’s responses to inquiries and investigations in line with Article 39(1)(d) and (e) of the GDPR.

DPO Appointment Notification

We ensure the proper notification of our appointment as your DPO to the relevant supervisory authority, in accordance with Article 37(7) of the GDPR. This includes providing the authority with our contact details and ensuring ongoing accessibility.

Data Breach Response

In the event of a personal data breach, VeraSafe provides timely advice on containment, notification requirements, and risk mitigation strategies. Our DPOs are promptly involved in breach response planning, supporting compliance with GDPR Articles 33 and 34.

GDPR Compliance Advisory

VeraSafe will serve as your trusted advisor across the full spectrum of GDPR obligations. We will monitor ongoing compliance, offer risk-based recommendations, and support the implementation of technical and organizational measures to ensure and demonstrate accountability under Article 24.

Learn how easy it is to appoint VeraSafe as your Data Protection Officer

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FAQs

Can the DPO be a team, as proposed by VeraSafe?

Yes, according to the Guidelines on Data Protection Officers promulgated by the former Article 29 Working Party, the DPO role can be fulfilled by a team of individuals. The Working Party held that “individual skills and strengths can be combined so that several individuals, working in a team, may more efficiently serve” as the DPO.

Can we publish VeraSafe’s U.S. and EU contact information and indicate that VeraSafe serves as our DPO?

Yes, absolutely.

Does my organization need to appoint a DPO?

According to Article 37 of the GDPR, appointing a DPO is mandatory if your organization falls into any of the following categories:

– Public authorities or bodies, except courts acting in a judicial capacity

– Organizations that engage in regular and systematic monitoring of individuals on a large scale

– Organizations that process special categories of personal data on a large scale

– Organizations whose core activities involve large-scale processing that requires regular evaluation of data subjects.

How quickly can a DPO be onboarded and start providing support?

Our DPO team can typically be onboarded as quick as 1–2 weeks. Our streamlined onboarding process minimizes disruption and ensures rapid integration, enabling the team to quickly familiarize themselves with your privacy framework, compliance policies, and operational requirements.

What is the difference between a Data Protection Officer (DPO) and a Data Protection Representative (DPR), and do I need both?

A Data Protection Officer (DPO) is a role defined under Article 37 of the GDPR. The DPO monitors internal compliance, advises on data protection obligations, and serves as the contact point for supervisory authorities. A Data Protection Representative (DPR) is required by Article 27 for organizations that do not have an EU establishment but fall within the GDPR’s reach. This will be the case if a non-EU organization promotes its goods or services to people in the EU or monitors their behavior, for example, through cookies or other tracking technologies. The DPR serves as the point of contact between your organization and data subjects or supervisory authorities in the EU.

You may need one or both roles depending on your circumstances. VeraSafe can help you determine which are applicable to your business.

Can VeraSafe serve as DPO outside of the EU?

Yes, while VeraSafe frequently serves as DPO under the GDPR for organizations operating in the EU, we also support clients in fulfilling DPO or equivalent roles in other jurisdictions. Our team is experienced with global privacy laws, including the UK GDPR, Brazil’s LGPD, Singapore’s PDPA and others. Book a free consultation to discuss how we can support your organization’s specific needs across different jurisdictions.

Do you act as DPO for UK-based entities?

Yes, VeraSafe can serve as DPO for companies subject to the UK GDPR. Our services are designed to address the UK’s specific regulatory requirements, and we maintain strong familiarity with ICO expectations and guidance. We can also act as DPR for organizations that are not established in the UK but fall within the ambit of the UK GDPR.

What about countries that do not require a formal DPO—can you still help?

Yes. Even in jurisdictions where a DPO is not legally required, we provide privacy leadership and compliance support to help your organization meet regulatory obligations and implement best practices. Contact us to learn how we can support your data protection program globally.

Matthew Joseph

CIPP/E, CIPP/US, CIPM, FIP

Managing Director

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Jim Cormier

CIPP/E, CIPM, FIP

Senior Vice President and Head of Professional Services

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Benefits of an Outsourced DPO

The GDPR encourages the appointment of DPOs, even in cases where they may not be strictly required. Taking the proactive step of appointing a data protection officer adds value to businesses in a variety of ways, with the inherent benefit of having trained privacy experts at your disposal to advise on privacy issues, assist with privacy-related product decisions, and monitor regulatory compliance.

Experience has increasingly shown that the most practical and reliable way to fulfill the GDPR DPO requirement is often by outsourcing it. Appointing a DPO from within an organization is permissible, but few companies have data protection experts on staff. The executives who may qualify for such a position based on their skills will often be encumbered with the inherent conflicts of interest and biases that come with corporate leadership roles. The DPO must be neutral and impartial, along with having the ability to independently monitor a company’s compliance with the Regulation. Furthermore, because the DPO role does not need to be a full-time position, outsourcing enables companies to meet GDPR obligations in a scalable and cost-effective manner. VeraSafe offers flexible service levels, ranging from fractional support to fully managed DPO engagements, tailored to the structure, size, and risk profile of your organization.

Why VeraSafe?

Track record of successful GDPR implementations across industries.

Work directly with our in-house team of US and European attorneys, GDPR consultants, IT experts, and project managers.

Strategic, risked-based approach to compliance.